Vacant job

The Polar Research Secretariat is a government agency that promotes and coordinates Swedish polar research. This includes, among other things, following and planning research and development work, as well as organizing and leading research expeditions to the Arctic and Antarctica. The agency has about 30 employees with operations in Luleå, Abisko, Helsingborg, and on the icebreaker Oden. Our overarching goal is to increase the international impact of Swedish polar research.

The Polar Research Secretariat is now seeking an administrator for the period from June 23 to August 27 for the operational support unit, based at the office in Luleå. You will be responsible for maintaining the office's functions during the summer and holiday period.

Your main tasks will be to be available during the agency's opening hours from 9 AM to 11 AM every weekday, as well as performing office administrative tasks such as:

• Mail handling
• Registration, including record-keeping, case follow-up, etc.
• Archiving
• Invoice management
• Answering the phone and managing the agency's official email
• Other administrative tasks

We are looking for someone who has:

• Relevant education and/or experience in administration
• Very good knowledge of Office programs Excel and Word
• Very good knowledge of Swedish and English

We would also like you to have experience in office and financial administration.

Great emphasis will be placed on personal suitability. We are looking for someone who is positive, engaged, structured, and responsible, and who enjoys working in a smaller organization where you are happy to lend a helping hand where needed.

The work will largely be performed independently, which requires you to have the ability to plan and carry out tasks on your own. You should also have good social skills to create and maintain good relationships both internally and externally.

Other
The employment is full-time during the period from June 23 to August 27.

Location: Luleå

The Polar Research Secretariat strives for diversity and sees that our employees' backgrounds, experiences, knowledge, and personalities enrich the organization. We value the opportunity to combine work and private life.

Contact persons
If you have questions about the position, please contact:
Annica Bylund, administrative manager, phone: 076-134 39 09

If you have questions about the recruitment process, contact:
Carola Gellborn, HR consultant, email: carola.gellborn@polar.se

Union representative:
Annika Kristofferson, OFR/ST, phone: 072-554 72 17

Application
Please apply via the Polar Research Secretariat's recruitment system by April 13, 2025.

We have already chosen recruitment channels and therefore decline offers of advertising and recruitment assistance.